Stewart AI - System Architecture

1

Business Entities

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🏋

Ark Gym

Dubai. Launch August/September 2026. Member management via Mindbody. SOPs for operations, pricing, membership rules, staff policies. Knowledge isolated to gym-authorized staff.

🎥

LiveWire Productions

Digital content and production. Customers: gym equipment manufacturers and gyms globally. AI lip sync, set building, logo integration, video production. Six years of content, three years as LiveWire.

🏢

Stewart Miller Company

Umbrella entity. Cross-company policies, financial data, strategic plans, C-suite intelligence. Only accessible to senior management and above.

2

Knowledge Pipeline - How Information Enters the System

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OneDrive

SOPs Created

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Google Drive

Synced Copy

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EA Validates

Stewart Approves

→

Stewart OS
Processed & Indexed

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Team Access

Role-Filtered

Needs Work

📄

SOP Ingestion

New SOPs, company policies (visa, leave, pricing, membership rules, new staff). EA uploads daily after Stewart validates. BuddyPro requires manual upload with no automation. Custom build can auto-detect new files and process them.

Custom Build

📊

Mindbody BI Data

Member counts, retention rates, class attendance, revenue metrics. Requires API integration to pull live data into the AI. BuddyPro has zero external API connectivity. This is a custom build requirement.

BuddyPro OK

📚

Static Knowledge Upload

PDFs, documents, training materials, recorded content. BuddyPro handles this well through its dashboard upload. Works for initial knowledge base loading.

3

Access Control - Who Sees What

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Custom Build

BuddyPro Cannot Do This

BuddyPro has one knowledge base per instance. All users see the same information. There is no role-based access control. To simulate tiered access, you would need multiple separate BuddyPro accounts ($197/month each) with no unified management view. Even then, conditional visibility within an entity (management sees more than team) is not possible.

Person	Role	Ark Gym	LiveWire	Stewart Miller Co.	Financial Data	All SOPs
Stewart CEO / Owner	C-Suite	✓	✓	✓	✓	✓
Tashani Executive Assistant	Senior Mgmt	✓	✓	✓	✓	✓
Kim Project Manager	Senior Mgmt	✓	✓	✓	Ltd	✓
Dragon Gym Operations	Management	✓	Pub	—	—	—
Chris LiveWire Production	Management	Pub	✓	—	—	—
Gym Staff Team Members	Team	Ltd	Pub	—	—	—
Public / Clients Future Phase	Public	Pub	Pub	—	—	—

✓ Full Access Ltd Limited / Role-Specific Pub Public Info Only — No Access

4

Interface Layer - How People Access Stewart AI

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BuddyPro OK

✈

Telegram Bot

Current interface. Team messages Stewart AI via Telegram. BuddyPro supports this today. Works for basic Q&A but lacks role-based filtering per user.

Custom Build

🌐

Web Dashboard

Admin view for Stewart and senior management. User management, knowledge base health, usage analytics, access control configuration. BuddyPro offers limited analytics only.

Custom Build

📱

Custom App (Matthew)

Stewart's son Matthew is building a custom app. Stewart AI needs an API layer that the app can connect to. BuddyPro has no documented API for third-party app integration.

BuddyPro Possible

🧠

Public AI Coach

Future: paid access to Stewart's brain for clients and the public. This IS what BuddyPro was designed for. Could remain on BuddyPro for this specific use case while internal system is custom.

5

BuddyPro Capability Assessment

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Requirement vs. BuddyPro Capability

Static Knowledge Upload

Upload PDFs, videos, documents to create an AI knowledge base. BuddyPro handles this well.

Telegram Chat Interface

Team can message the AI via Telegram. Currently working.

Public Coaching Product (Future)

Clients pay to access Stewart's brain. This is BuddyPro's core use case. Good fit for Phase 3.

Daily SOP Updates

EA can upload manually through BuddyPro's dashboard, but there is no automation, no API, and no file-watch capability. Works at small scale, breaks as volume grows.

Role-Based Access Control

BuddyPro shows all knowledge to all users. No way to restrict Dragon to Ark only or Chris to LiveWire only. Would require separate instances ($197/mo each) with no unified view.

Multi-Entity Knowledge Separation

One knowledge base per BuddyPro instance. Cannot show management-level data to managers while showing public-level data to team within the same system.

Mindbody / External Data Integration

BuddyPro ingests static content only. Cannot connect to Mindbody API, pull live member data, or display real-time business intelligence.

Stewart Miller Branding

BuddyPro controls the interface design. The experience will always be BuddyPro-branded with Stewart's content inside, not a Stewart Miller-branded product.

Custom App API

No documented API for Matthew's app to connect to. The AI knowledge is locked inside BuddyPro's interface with no programmatic access.

Coach Cloning / AI Avatars

BuddyPro creates text-based AI experts. No video avatars, no voice cloning, no visual AI representation. Fundamentally different product category.

Data Ownership and Portability

Knowledge lives on BuddyPro's servers. No documented export function. If BuddyPro changes pricing, degrades, or shuts down, the knowledge architecture is not portable.

6

Implementation Phases

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Phase 1 - The Foundation

Stewart OS: Internal Operations

Custom AI brain with knowledge ingestion pipeline
Role-based access control (all team tiers)
Multi-entity knowledge separation (Ark, LiveWire, SMC)
Telegram bot with per-user filtering
SOP upload and processing workflow
Team training (waves: EA + PM, then managers, then staff)

Months 1-3 (90-day window, before gym launch)

Phase 2 - Expansion

Integrations and Intelligence

Mindbody API integration (live gym BI data)
Web dashboard for admin and analytics
API layer for Matthew's app
Chris / LiveWire AI production workflow
Advanced SOP automation (auto-detect new files)

Months 4-6

Phase 3 - Monetization

Public AI Coach and Beyond

Public-facing "Stewart's Brain" coaching product
Coach cloning infrastructure (AI avatars + voice)
Integration with Matthew's app marketplace
Client payment and subscription management
Scaling to Stewart's network of 1000+ coaches

Months 6-12