Stewart AI

System Architecture and Implementation Overview

Confidential - Stewart Miller Companies
Phase 1 - Build & Train
Active Workstream
Phase 2 - Post-Raise

Stewart OS

The Intelligence Layer

↑ Knowledge In
↓ Answers Out
↔ Live Data
🔒 Access Control

The Short Version

Stewart OS is one brain across all your companies. Three layers: Google Drive as permanent memory, Claude Projects as the strategic thinking environment, Buddy Pro plus n8n as the team-facing routing layer. Eight top-level folders, four-tier access control, one Master Context document that travels with every AI session.

The internal build lands inside one to two weeks. Team AI training runs alongside it as seven sessions every two weeks. Praxis (the public coach product, voice and video cloning, multi-coach platform) is gated on your raise and scoped separately once the internal demo is live.

Next step: Accept the proposal, confirm payment cadence, kick off the build.

1
The 8 Top-Level Folders

From your pre-meeting brief. Each folder contains six standard subfolders: Strategy, SOPs, Contacts, Decisions, AI Outputs, Active Projects. Flat structure, no deep nesting, fast to find anything.

The Brain
🧠

Master Context

The single PDF that captures who you are, your business architecture, current priorities, key relationships, raise status, twelve-month vision. Uploaded at the start of every new AI session.

🏢

Stewart Miller Co

Umbrella entity. Cross-company policies, financial data, strategic plans, C-suite intelligence.

🎥

LiveWire

Digital content and production for gym equipment manufacturers and gyms globally. AI lip sync, set building, logo integration, video production.

Phase 2
🏃

Praxis

The public coach product, voice and video cloning, multi-coach platform. Gated on your raise. Scoped after the internal OS demo is live.

🏋

Arkhe Gym

Dubai. Launch August/September 2026. Member management via Mindbody. SOPs for operations, pricing, membership rules, staff policies.

📁

Panatta

Reserved folder per your top-level structure. Populated when relevant content lands.

💰

Raise

Investor materials, pitch decks, financials, data room. Locked tier, accessible to you and senior management only.

⚙

Stewart OS

System docs, SOPs for operating the OS itself, routing playbooks, training recordings. The maintenance manual.

2
The Three-Layer Architecture
Google Drive
Layer 01 - Memory
→
Claude Projects
Layer 02 - Thinking
→
Buddy Pro + n8n
Layer 03 - Routing
→
Team Access
Telegram + Slack
Layer 01
📚

Permanent Memory

Google Drive becomes the only source of truth. Every output, decision, contract, SOP saves here within 24 hours. The Master Context PDF uploads at the start of every new AI session so nothing gets re-explained from scratch.

Layer 02
🧠

Strategic Thinking

Claude Projects organised one per workstream. Continuity across multi-session strategy work, business model building, long-form architecture. Outputs save back to Drive after every session, automatically.

Layer 03
⚙

Routing & Interface

Buddy Pro as the team-facing Telegram surface. n8n as the middleware routing inbound communications, daily KPI feeds, and lead alerts to the right channel and the right person.

3
Access Control - Who Sees What
Built In

Four-Tier Access Control

Stewart OS enforces access at the knowledge layer, not just the chat surface. Four tiers: C-suite (everything), senior management (cross-entity but not raise data), staff (entity-specific only), public (gym info only). The same Telegram bot serves everyone, but the bot only returns content the user is authorised to see.

Person Role Ark Gym LiveWire Stewart Miller Co. Financial Data All SOPs
Stewart
CEO / Owner		 C-Suite ✓ ✓ ✓ ✓ ✓
Thushani
Head of Business		 Senior Mgmt ✓ ✓ ✓ ✓ ✓
Monica
Executive Assistant		 Senior Mgmt ✓ ✓ ✓ ✓ ✓
Dragan
Club Manager - Arkhe		 Management ✓ Pub — — —
Chris
LiveWire Production		 Management Pub ✓ — — —
Tanya, Marie, Nicole
Arkhe Gym Team		 Team Ltd Pub — — —
Public / Clients
Future Phase		 Public Pub Pub — — —
✓ Full Access Ltd Limited / Role-Specific Pub Public Info Only — No Access
4
Interface Layer - How People Access Stewart OS
Phase 1
✈

Telegram (Buddy Pro)

Team-facing surface. Everyone messages Stewart OS via Telegram through Buddy Pro. The bot enforces the four-tier access control behind the scenes, so the same surface returns different content per user.

Phase 1
💬

Slack (Internal)

Internal team coordination. n8n routes Telegram, SMS, and email-thread chatter into Slack channels by topic, so the team can stop juggling multiple inboxes and focus inside one tool.

Phase 1
📧

Email (External)

External communications stay in email. n8n drafts and triages, the team reviews and sends. Email is the only outbound channel for outside-the-business contacts, kept clean.

Optional
📱

Custom App (Matthew)

Matthew's app can connect to Stewart OS via API for chat or data. Keeps the same memory and access rules as the internal system. Optional integration during Phase 1, not blocking.

Phase 2
🧠

Public Coach (Praxis)

Paid access to Stewart's brain plus cloned coaches, voice and video. Lives inside Praxis, scoped after your raise closes. Stewart OS's memory and methodology become the engine that powers the public product.

Phase 1.5
🌐

Web Dashboard

Admin view for you and Monica. Knowledge base health, system usage, access management, KPI digest at a glance. Light build alongside the OS, sharpened over the first few weeks.

5
Routing Logic - Which AI For What

From your pre-meeting brief. Each AI has a lane. None of them replace each other. The fragmentation problem you have right now is not because you use too many AIs, it is because none of them feed into a central memory layer. Layer 01 fixes that.

📰

Grok

Real-time news, market intelligence, anything requiring up-to-date web information. Fast lane for "what is happening right now."

🔎

Gemini

Deep research tasks, processing large documents, anything requiring Google ecosystem integration. Long-form thinking with the document in context.

🤖

Manus

Operational agent. Daily monitoring, task tracking, team check-ins, anything that needs to run on a schedule. The hands-on AI.

⚡

ChatGPT

Quick creative tasks, drafting, broad general problem solving. The fast utility AI for one-shot work.

🧠

Claude (and Claude Projects)

Deep strategic thinking, long-form architecture, business model building, anything that requires sustained context over multiple sessions. Your strategic brain.

⚙

Buddy Pro

The team-facing surface. Wraps all the above lanes behind one Telegram interface for the team. They never have to choose which AI, the routing is built in.

6
The Recommendation

Build the OS in one to two weeks. Train the team alongside it. Park Praxis until your raise closes.

Phase 1, the OS Build. One to two weeks, flat fee. We build the eight-folder Drive structure, the Master Context PDF, n8n routing, Buddy Pro back-end, the daily KPI digest, lead scorer, Telegram triage, and four-tier RBAC. Foundation in your hands inside three days, full system inside two weeks.

Phase 1, the AI Training. Seven sessions every two weeks for the whole team. Separate from the OS. This is general AI fluency, ChatGPT and Claude as daily tools in their own roles. Starting from zero. Session 01 is the make-up for the outstanding session from our Q1 engagement.

Phase 2, Praxis. The public coach product, voice and video cloning, multi-coach platform sold to your gym partner with seventy locations. Out of scope here. Gated on your raise. Scoped as a separate engagement once the internal OS is live and the demo is investor-ready.

You own everything. The code, the data, the knowledge base, the user relationships. No vendor lock-in. If Matthew wants to take over and maintain it, he can. If you want us to run it, we will. The system is yours.

7
What Changes For Your Team
Person Today After Phase 1
Stewart Strategic thinking scattered across five AI platforms. No central memory. Re-explains context every session. One brain across all companies. Master Context PDF travels with every AI session. Decisions move faster, the team sees what you have already figured out.
Thushani
Head of Business		 Coordinating across the businesses without a unified system. Context lives in conversations, not a searchable layer. Full senior-tier access to Stewart OS. AI training alongside the team to use ChatGPT and Claude as daily tools across her remit.
Monica
EA		 New EA. Starting from zero on AI. No system yet to operate inside. Trained across seven sessions on AI as a daily tool: inbox, research, drafts, summaries. Becomes the routing point between you and the team.
Dragan
Club Manager - Arkhe		 Running the gym build-out. Comms across email, SMS, Telegram. No AI in the daily workflow. Same Telegram surface, now backed by Stewart OS with Arkhe-specific knowledge. Trained alongside the team on AI for member comms, scheduling, content.
Chris
LiveWire		 Traditional 3D layouts and offline methods. Resistant to AI tools that feel complicated. Trained on AI for production briefs, content, client communications. Low-friction surface he can use without learning new tools.
Tanya, Marie, Nicole
Arkhe Gym Team		 No AI in their workflow. Member messages, content, admin all done manually. Seven sessions on AI fluency. Faster member replies, AI-assisted content, daily admin compressed. Team-level access to gym SOPs via Telegram.
Matthew & Daniel Building app and studying. Not using AI to full potential. Optional AI fluency support. Matthew's app can connect to Stewart OS via API. Scoped separately when the time is right.
8
Implementation Phases
Phase 1 - The Build

Stewart OS Internal

  • Eight-folder Drive structure plus Master Context PDF v1
  • n8n middleware routing inbound communications
  • Buddy Pro back-end as the team-facing Telegram surface
  • AI agents for daily ops, lead scoring, KPI digests
  • Four-tier role-based access control
  • Routing-logic playbook handed to the team
1 to 2 weeks, flat fee
Phase 1 - The Training

AI Fluency For The Team

  • Seven sessions, every two weeks, whole team in one room
  • ChatGPT, Claude, Gemini fundamentals
  • AI for replies, content, admin, research
  • Recorded sessions with lifetime access
  • Session 01 is the Q1 make-up session
  • Separate from the OS, focused on the people
14 weeks, flat fee, runs alongside the build
Phase 2 - Post-Raise

Praxis Public Platform

  • Public coach product: paid access to Stewart's brain
  • Coach cloning infrastructure: voice and video avatars
  • Multi-coach platform sold to your gym partner with seventy locations
  • Subscription and payment management for end clients
  • Integration with Matthew's app via Stewart OS API
Scoped separately after your raise closes

Why This Sequence

You said it yourself in your pre-meeting brief: "Let's just do it in bite sizes because otherwise if I go to the end, we'll never start." Phase 1 lands the internal OS in two weeks and gets the team trained alongside it. That gives you the working demo investors will want to see. Praxis is then scoped from a position of strength, with the OS already proven and the team operating inside it.

Next Step

Accept the proposal at stewart-os-proposal.pages.dev and confirm payment cadence. Foundation in your hands inside three days of acceptance.

Prepared by Muhammad Asmal, Asmal Digital

27 April 2026 - For Stewart Miller, confidential